Contract Administrator

In this exempt role, the ideal candidate performs all review, negotiation and documentation functions of business contracts; identifies and recommends solutions to contract requirements; takes cradle to grave ownership of each assigned contract through negotiation, obtaining necessary approvals and execution, ensures compliance to company policy requirements are implemented; manages contract document-tracking through established documentation procedures; and maintains contract document-tracking database. The Contracts Administrator will serve as a Subject Matter Expert including training staff in key contract risks and terms.

KNOWLEDGE, EXPERIENCE AND SKILLS REQUIRED

Knowledge:

• High school education or equivalent. BA/BS and/or ABA approved paralegal certificate, or other comparable legal experience.
• Thorough knowledge of contract development/documentation procedures and practices.
• Thorough knowledge of departmental function, terminology, and interrelationships.
• Uses knowledge of general applications of industry practices and standards to perform work.

Experience:

• 5-8 years' experience working with contracts required.
• Staffing industry and/or life sciences/IT preferred, including experience with temporary and direct-hire staffing agreements.
• Experience and understanding of Certificates of Insurance and basic business insurance.

Skill:

• Strong negotiation skills concerning commercial terms and conditions and the ability to negotiate a contract from beginning till end.
• Advanced computer skills with MS Office and proficiency in effective file management processes and maintaining contract-related databases.
• Effective oral and written communication skills with good vocabulary, good grammar and the ability to independently compose complex written communications.
• Strong interpersonal skills and team oriented outlook for inter-departmental and external company interaction.
• Organizational skills required to effectively manage competing demands in a fast-paced environment.

Ability to:

• Use experience and judgment to independently review contracts, provide recommendations, resolve problems, and to determine action to be taken within the limits of standard practice and company policy.
• Plan work, handle tasks simultaneously, and work effectively with interruptions.

MAIN ACTIVITIES

Identify the major tasks accomplished by this job. Identify % of time spent on each and whether activity is an E- essential function or N - non-essential function of the job.

% OF

TIME

Reviews and provides advice on client contracts, including highlighting key risks within contracts, using an internal contract review software.

35%

Manages contract document-tracking through established documentation procedures. Maintains efficient paper and electronic filing system and ensures quick retrieval of requested documents. Maintains contract document-tracking database and creates, runs and distributes standard periodic reports to communicate follow-up requirements.

5%